Adding Equipment
January 30, 2024
Bulk Upload
If you have an existing asset register, the Mutu team can provide you with an Import Template that can be used to quickly upload your existing equipment. You can contact anyone in the Mutu team for this template.
We highly recommend a stocktake beforehand to ensure the information is as accurate as possible.
Upload by Phone or Computer
- Step 1 – press / click the yellow ‘+’ in the bottom right hand corner.
- Step 2 – click to add ‘Bookable Equipment’.
- Step 3 – follow the step by step instructions to add the equipment.
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Equipment Upload Fields
| Title | Listing title – choose a format and keep it consistent for all listings. Try to give as much info as practicable like including the model. |
| Photos | Take photos with your phone or choose from your gallery. We recommend taking additional photos of the serial number, asset number and any other identifying information. |
| Location | This is the location where the item is returned to if not booked. Once the item is booked, the location may change. |
| Description | Any information you think may be of value to the person booking the equipment. |
| Categories | These are searchable terms you can link to items to help you search, filter and report on equipment. You can select existing categories or create new categories depending on your permissions. |
| Equipment Manager | This person receives booking requests for equipment (unless permissions allow for auto-accept bookings). |
| Permanently assign this to someone | Toggle on and off to assign items to people indefinitely. Things like laptops and other personal equipment that do not get booked out. Permanently assigned items are not searchable in the Discover Screen. |
| Serial Number | We advise entering a serial number as it is a searchable field. |
| Asset Tag | Enter you company’s own asset tag or alternatively press ‘Generate asset tag’ to create a tag, starting from 1. Please reach out to Mutu if you’d like to start from another number. |
| Operational Status | Equipment is set to operational by default. In the event something is not longer operational, move the toggle across to ‘Out of Service’ to indicate the status to other users. |
| Set a Reminder | This optional feature allows you to set a reminder against the equipment. When the reminder triggers any named recipients will receive a notification as well as the person who’s toolkit the item is in if booked out. |
| Attachments | Add any PDF or jpeg attachments to the item such as engineering documents or records of inspection. |
Searching for Equipment
Discover Screen
Bookable Equipment can be found on the Discover Screen.
Equipment Register
All equipment and assets can be found on the Equipment Register. Different lights indicate the status of an item.
| Green light means the item is available |
| Yellow light means the item is booked out |
| Red light means the item is out of service |
Filtering
You can filter by Item Type (equipment or vehicle), location and Item Manager.
If the ‘Currently With’ column on the right is populated, it means that the item is booked out or permanently assigned to someone.
You can tell something is permanently assigned by the green pin: 
Downloading Asset Register
You can download you equipment register by clicking Equipment/vehicles > Download CSV on the right hand side of the screen.
You can contact the Mutu support team at any time via support@mutu.freshdesk.com